Use cases · HR
Electronic signatures for HR and recruiting
Get offer letters signed before a candidate goes cold, and handle new-hire paperwork without printing a page. Candidates and employees sign from an email link on their phone, with no account to create, and both of you get a sealed copy with an audit certificate.
3 documents a month free. No credit card.
Documents HR teams send for signature
Offer letters
The offer with signature and date fields for the candidate, and a request that expires when the offer does.
Employment contracts
The new hire signs first, then the hiring manager or HR lead countersigns.
Onboarding forms
Emergency contacts, equipment agreements and other new-hire forms, with text, date and checkbox fields to fill in.
Policy acknowledgments
Handbook and policy updates that each employee confirms they've read.
NDAs and IP agreements
Confidentiality and invention-assignment agreements signed on day one, or before it.
Contractor agreements
Independent-contractor and consulting agreements for people outside payroll.
Free templates to start from
Independent contractor agreement template
For a business hiring a freelancer: the work, the pay, who owns the result and the contractor's independent status.
Mutual NDA template
Both sides agree to protect what the other shares while they explore working together.
Each has a plain-language note on every section, downloads as Word or PDF, and can be sent for signature from SignThis. See all free templates.
How an offer letter gets signed
Step 1: Upload the offer
Export the letter from your HR system or document editor as a PDF and upload it.
Step 2: Add the candidate and countersigner
Place the candidate's signature and date fields, then your countersigner's. Add the recruiter or hiring manager as a copy recipient so they hear when it's done.
Step 3: Send with a deadline
Set the request to expire when the offer does. Automatic reminders follow up, so nobody has to chase.
Step 4: File the sealed copy
When everyone has signed, the candidate and you receive the sealed PDF and audit certificate, ready for the employee file.
What HR teams use most
Bulk send
Send one policy or handbook acknowledgment to up to 25 employees at a time. Each person gets their own copy to sign, and your document list shows who has signed.
Bulk send is included from Professional, and from Business Standard for teams.
Your own templates
Keep your offer letter, NDA and onboarding forms as templates with their fields in place, and send each new hire a fresh copy.
Saving your own templates is included from Standard, and on every business plan.
Access codes
For documents with salary or personal details, require a code you share by phone or text before the signer can open it.
Team workspaces and single sign-on
Give recruiters and HR staff their own seats with owner, admin and member roles, and require Google Workspace or Microsoft Entra sign-in.
Single sign-on is included on every business plan.
Good to know before you send
- Form I-9 has its own federal rules for electronic signing and storage. SignThis isn't built as an I-9 system, so use one that is.
- Notices about benefit plans covered by ERISA have their own rules for electronic delivery, separate from signing.
- Each signer is identified by their personal email link and, if you set one, an access code. SignThis doesn't check identity documents.
This is general information, not legal advice, and the rules differ between countries and states. For everything SignThis doesn't do, see what SignThis does not have.
Common questions
Can candidates sign an offer letter on their phone?
Yes. The link opens in the phone's browser, and they can draw their signature with a finger or type their name. There's nothing to install and no account to create.
Can I send the same policy to the whole team?
Yes, with bulk send: one template goes to up to 25 people at a time, each with their own copy to sign. Bulk send is included from Professional, and from Business Standard for teams.
Are electronically signed employment contracts valid?
In the US, the federal ESIGN Act and state UETA laws generally give electronic signatures the same effect as handwritten ones, and most employment documents can be signed this way. Some forms and notices have their own rules (Form I-9 is one), and other countries differ, so check the documents you plan to send.
How much does SignThis cost?
The free plan sends up to 3 documents a month, with no payment card and no end date. For more, plans start at $8 a month, billed monthly with no annual commitment. Signing is free for the people you send to. See every plan and its limits.